Present: Parish Cllrs B Drayton, C Stopp, F Wolton (Chairman), J Lang, A Levett, T Footman and P Phillips.

In attendance: County Cllr R. Martlew, Mrs. L Hazel (Clerk) and 12 members of the public.

Apologies for absence : Cllrs S Breeze (work commitments), N Wyhatt. Also Chris Bradley (Police Community Beat Manager) and Melanie Piotrowicz (Head teacher).

On a proposition by F Wolton, seconded by B Drayton the minutes were approved as true record after several amendments:

3.2.4 "lich gate" should be spelt "lych gate"

4.4.6 "It was agreed a letter would be sent to South Cambridgeshire District Council" should read "It was agreed if matters worsened a letter would be sent to South Cambridgeshire District Council".

The Chairman signed the minutes.

Mr. Massey’s report recorded 11 days when the press noise was clearly audible. In September the main problem from the factory has been the continuous noise of roaring fans. However, the high pitched roaring sound stopped around the middle of the month and has not re-emerged. Problems with scrap metal dumping still remained unresolved.

The Parish Council noted that the court hearing is due to take place on 13^th October 2004. It was agreed that a member of the Parish Council should attend if appropriate. It was agreed that the date and time of the hearing are to be confirmed and Parish Council to be informed of this as soon as possible to enable a member to attend

Mrs. Snudden provided the Parish Council with the latest update. The Land deeds have now been bought and kept in this country. At present they are being held in the Cambridgeshire Record Office. On a proposition by B Drayton, seconded by C Stopp it was initially agreed that the Parish council are willing to donate a sum of £250 towards the purchase of the deeds if required. It was agreed that before the parish council make any donation advice is to be sought on if there is any legal implications. Mrs. Snudden stated that further details on the Land deeds would appear in the November issue of the Caldecote Journal

(4.4.6) A letter dated 23^rd September 2004 from the Social Club was read. The Social Club was unaware of any complaints made against them. The fire exit doors are to remain permanently closed to eradicate any noise coming form the club. The parking of developer’s cars and vans in the car park is a private short-term agreement between CSC and the developers. Mr. R Graham has spoken to the developers to ask the drivers to be as courteous as possible and to keep any nuisance to a bare minimum. Two representatives of the Social Club attended the meeting to apologize that the complaints had not been dealt with previously. They assured the parish council that notices are clearly displayed on the premises that children are not allowed to be outside of the premises after 10pm. They indicated that individuals concerned will be dealt with and hopefully there will be no more trouble. It was noted that the Social Club are proposing to get air conditioning and that this would hopefully resolve the need to keep doors open to let in cool air and thus reduce noise being omitted form the club.

3.1.1 POS – Request form resident to purchase POS on Banner Homes Development.

Lisa Hazel (Clerk) declared an interest in this as a resident of Banner Homes Development and withdrew from the room whilst the request was determined. The minutes were taken by C. Stopp. It was agreed that item 5.2 to sign the transfer papers of Banner Homes POS be discussed at the same time as they are connected.

3.1.1 The Parish Council unanimously agreed to reject this request. Reasons to be given to home owner as follows:

5.2 To sign the transfer papers of Banner Homes POS. It was noted that the transfer papers had not been received from the Solicitor and therefore this matter should be carried forward to the next meeting. Additionally the Parish Council agreed to postpone signing of transfer papers until it is clarified who owns the hedge in front of Devonshire Mews. It was agreed a letter with a plan be sent to Banner Homes asking them to clearly indicate ownership of this hedge.

3.2.1 CALC training date 18^th November 2004.

The Parish Council was reminded of this date. All members are to attend. The Parish Council was asked if Sue Tasker and Eddie Rivero who are new co-optees to the Caldecote Parish Council Sport and Recreation Committee be able to attend the CALC training. It was agreed that they should attend and the training provider be informed of this.

3.2.1.1 M Piotrowicz, Head teacher of Caldecote Primary School in her absence asked that her letter dated 6^th October 2004 be read. On Thursday 7^th October 2004 the school is having its first meeting about the Safer Routes to Schools Project. They will be exploring ways in which the access and parking in and around the school can be improved. They will also be looking to make plans which alleviate the schools and the village’s current parking issues. Following the meeting we will write to the Parish Council to explain how we propose to improve the safety and traffic situation for all and hope the Parish Council will be able to support us in our plans.

It was noted that the recently installed bollards outside the school do not appear to be effective as cars have now taken to parking in-between the bollards on the pavement and creating an obstruction. It was agreed that a letter be sent to Phil Sharp’s new replacement and PC Bradley asking them to attend a meeting at 8.45am or 3.15pm to access the situation and work out a plan of action. It was agreed that the Parish Council Chairman and another member of the Parish council should be present. It was agreed that M Piotrowicz should be notified of the date of the meeting as Head teacher of the school.

It was noted that a resident near the school was having problems with cars parking outside his property. Cllr Martlew kindly offered to take this matter up on behalf of the resident.

3.2.2 SCDC licensing policy.

South Cambridgeshire District Council has prepared a draft Licensing Policy. The Chairman read out the Draft Policy Statement’s 3 main objectives as follows:

The main thrust of the changes required by the new Licensing Act 2003 is to secure the modernization of the legislation governing the sale and supply of alcohol, Public Entertainment and the supply of hot food and drink between 23.00 and 05.00 hours. Responsibility for licensing personnel and premises on the South Cambridgeshire area will now become the sole responsibility of this Council and therefore will affect the Social Club.

4.2 S/1797/04/F Johnson, Land adj. 8 East Drive – house and garage. On a proposition by Cllr B Drayton, seconded by Cllr F Wolton the application was recommended for ‘Approval’.

S/1798/04/F Johnson, Land adjoining 2 & 8 East Drive – house and garage. On a proposition by Cllr B Drayton, seconded by Cllr F Wolton the application was recommended for ‘Approval’.

4.3 S/1899/04/F Harper, 69 Highfields Road – extensions to bungalow including addition of first floor to form 2 storey dwelling and erection of double garage. On a proposition by Cllr B Drayton, seconded by Cllr F Wolton the application was recommended for refusal due to the impact it would have on the adjoining properties.

5.1 Receive the Sport and Recreation Committee report.

It was noted that South Cambridgeshire District Council are now prepared to take legal action against Wilson Connolly. It was noted that the Parish Council would be sent a copy of the letter being sent by Chris Taylor, Head of Legal Service at SCDC to Taylor Woodrow on legal action being taken.

5.1.1 Tree planting on kick about area.

The CSA meeting was held on the 22^nd September 2004. Lesley Dickinson has prepared a revised plan of action showing what work still needs to be carried out on the recreation ground in relation to the trees. The Parish Council stated that it would be inappropriate to replace the dead or damaged trees in the area where the new sports shelter is to be placed. Lesley Dickinson indicated that all trees had to be put back as per the original application irrespective of what may be placed on the land in the future. Ten trees in total are to be planted in addition to existing trees. On a proposition by C. Stopp, seconded by P. Phillips was agreed that 10 extra trees would be planted on the kick about area. It was noted that the trees need to be planted at the end of November or the beginning of April.

It was also agreed that ownership of the small flower bed in front of the Housing Association houses in Furlong Way adjacent to the kick about area needs to be clarified.

It was noted that the following works still need to be carried out on the recreation ground:

5.1.2 CSA – funding support.

The CSA have put in a verbal request to the Parish Council for a grant to cover the cost of hiring a room in the village hall for their monthly meetings. On a proposition by J Lang, seconded by C. Stopp it was agreed that the bill for room hire should be sent direct to the Parish Council who will pay it on their behalf and that a small sum of £100 be made available to the CSA committee to cover admin costs. CSA have also requested space on the website. It was agreed that this would not be a problem.

5.2 To sign transfer papers of Banner Homes POS.

This item was dealt with under item 3.1.1 as they are both connected.

The financial statement was received and considered and the invoices and bank statements were available for checking. On a proposition by the Cllr F Wolton, seconded by a Cllr T Footman the following payments were approved

The Parish Council expressed their concern about the bund which had not been completed satisfactorily.

On a proposition by J. Lang, seconded by F. Wolton it was agreed that a sum of £70,000.00 be paid towards the cost of the MUGA. It was agreed that a sum of approx £20,000.00 be withheld until the rest of the project be completed. It was agreed that a letter would be sent to the supplier giving them a final deadline of when the work is to be carried out.

New notice board is to be an agenda item for the next meeting to allow time for quotes to be received.

A resident has asked the Parish Council the policy on cyclists riding on pavements. County Councilor R. Martlew stated that it is illegal for cyclists to cycle on footpaths unless it is a designated cycle path and that all cyclists should be on the road along with other vehicles.

It has been noted that the map board outside the school has been damaged.

It has been noted that the ditch outside the Village Hall has concrete in it which needs clearing out. It was agreed that a letter be sent to Taylor Woodrow stating that approx 6 weeks ago when they repaired the fence the contractor just dropped the concrete into the ditch instead of disposing of it correctly and safely and that they should arrange for the ditch to be cleared immediately to prevent any flooding which may occur.

It has been bought to the Parish Councils attention that during strong winds a branch broke off the tree in Bosserts Way landing in the road near to where children wait for the bus to take them to school every morning. It was agreed that a letter be sent to the owner of the tree informing them that the tree needs urgent attention and to let us know when this work has been carried out.

It was noted that the Enclosure Plans are now held with the new Parish Clerk.

The date for the VIRSA meeting is Friday 15^th October 2004 at 6pm.

It was agreed that the replanting of the daffodils be put on the agenda for the next meeting for an update.

Highway Division is to be notified that the 30mph sign near the West Drive roundabout still needs replacing.

It was agreed that the bus shelter be put on the agenda for the next meeting to allow quotes to be obtained.

It was noted that the missing roof tiles on 16 Furlong Way still need to be replaced. It was agreed that a letter be sent to the housing association voicing our concerns over safety and asking them to replace the missing tiles immediately. It was also agreed that we also write stating that the planting isn’t appropriate or well maintained.

The Church step railings have yet to be installed. County Councilor R Martlew will push for these to be installed.