Minutes of the extra-ordinary Caldecote Parish Council Meeting

Minutes of the Extra-ordinary Caldecote Parish Council Meeting

on 18 July 2002 at 8pm in the village hall

Present: Parish Councillors; B Drayton, T. Footman, O. Kember (Chairman), J. Lang, P. Phillips, Dr C Stopp, F. Wolton and Mrs LG Stoehr (Clerk).

Also present by special invitation: Mr Martin Casey, Company Designer, Wilson Connolly and Ms S Frances, Caldecote Play Equipment Scheme Chair.

1. Apologies for absence

Councillor County Councillor R. Martlew and District Councillor J. Stewart

2. Wilson Connolly Development matters

The Chairman welcomed Mr Martin Casey, Company Designer with Wilson Connolly and Ms Frances to the meeting.

2.1 Highfields Road and development generally

2.1.1 In response to concerns regarding the dangerous condition of the Highfields Road and the recent press coverage Mr Casey indicated that the delays were due to the County Council instructing Breheny to stop all traffic calming works until the street lighting works were completed which he indicated, should now be by the end of the week. Illumination and signage of the two traffic-calming features already installed in Highfields Road, at the end of West Drive and near the JS Bloor development, will then commence on Monday 22 July 2002. It was pointed out that there was no ducting to either of the two traffic calming features and Mr Casey agreed this would be included as a priority in the work commencing on Monday.

2.2.2 Concern was expressed by the Parish Council that it had not been notified of recent revisions to the traffic-calming scheme. Mr Casey showed revision P10, dated 23 May 2002 as the approved scheme that would be installed by Breheny.

2.2.3 When questioned as to the planned program of works and the anticipated completion date Mr Casey promised to send this through to the Clerk as soon as it was known along with full details as to which stretches of the road will be totally upgraded and which resurfaced.

2.2.4 Other matters discussed included:

The outstanding whitethorn hedging and bulb planting along the north part of Highfields Road - Mr Casey agreed that Wilson Connolly would arrange this in the forthcoming planting season and send a written undertaking to the Council that this will be done

The Police's request that reflective banding be placed on the concrete bollards along Highfields Road was noted by Mr Casey

The Parish Council's wish that the proposed bus shelter has a pitched roof.

A dropped kerb should be installed near the Phase 2 development entrance

A sign showing the temporary access for both visitors and emergency vehicles to Hall Drive and East Drive through the Phase 2 development

The cycleway from the Phase 1 development to the Bourn bridleway will be completed

The culvert adjacent to the Phase 1 development is unguarded and dangerous in its current condition

A streetlight in the centre of the footpath outside 16 Highfields Road

French drains on Bourn bridleway - It was noted that Wilson Connolly had offered to put French drains in the first 50 metres of the bridleway however the County Council had turned this offer down and was insisting on a longer stretch.

2.2.5 It was also noted that Wilson Connolly had agreed to sell the land set aside for the proposed pumping station to Plot 13 should it not be needed.

2.2.6 Mr Casey agreed to keep the Parish Council informed of all developments and attend another meeting in two months time

2.3 Play area/s transfer

2.3.1 In consideration of the letter from Mills & Reeve dated 10 July including the draft transfer document and an e-mail dated 18 July, the proposition by Councillor Kember, seconded by Councillor Drayton that an amended transfer document should be drawn up to incorporate the following:

The Section 106 transfer document should show 'Recreation Ground' not Phase 2

The area to be transferred to now include Wilson Connolly's play area and planting areas but excluding the western hedging.

The other areas to remain the same to show access etc.

An undertaking and appropriate penalty clause is written into the transfer document that if the play equipment is not installed by 20^th August 2002 the Parish Council will receive an amount equal to the cost of the play equipment, fencing, and any other furniture (as specified in the S106 Agreement) from Anglian Playground Services to enable it to complete the installation without further delay.

A written undertaking that the landscaping has been carried out in accordance with the planning permission.

On transfer £12,000 to be released from the larger pot to enable the Parish Council to maintain the area.

Rider 1, as included in Mills & Reeves is to be incorporated.

2.3.2 Both parties agreed that there should no delay to the transfer taking place and it was hoped that at the latest this should be 26 July 2002. The proposal by Councillor Kember, seconded by Councillor Drayton, that 'with these agreed amendments/inclusions in the transfer document the Chairman and vice-Chairman be delegated to sign the transfer document on the Parish Council's behalf' was carried unanimously.

2.3.3 Additionally, as the children's play equipment had already been ordered, Mr Casey agreed to a Licence to be issued forthwith to grant permission to the Parish Council to install its play equipment to cover any unforeseen delays with the transfer document's signing.

2.4 Recreation ground generally

2.4.1 Mr Casey reported that Taylor Brothers had informed him that contrary that there already was sufficient drainage in the recreation ground and that all that was now required to comply to the S106 specification was the levelling and seeding which it was noted Mr Casey indicated would take place during the next planting season.

2.4.2 On a proposition by Councillor Kember, seconded by Councillor Drayton it was agreed that test bores should be dug by Wilson Connolly to ascertain if there is drainage and if so how active the drains are and that this must be to the satisfaction of the Parish Council that the drainage was adequate. Mr Casey agreed to this.

It was noted that currently no services had been laid to the recreation ground but that Wilson Connolly proposed that gas, electricity and fresh and foul water would be installed to meter boxes in a low level brick wall alongside the ditch just to the south of the recreation ground entrance.

2.4.3 Mr Casey was asked to make arrangements to move the overhead electricity cables

3. Closure of meeting and Parish Matters

There was no further business and the Chairman declared the meeting closed at 9.30pm.

signed…………………………………Chairman…….…………………Date.