Present: Parish Councillors; T. Footman, O. Kember (Chairman), J. Lang, P. Phillips, Dr C Stopp, F. Wolton and Mrs LG Stoehr (Clerk).

Councillor B Drayton, County Councillor R. Martlew and District Councillor J. Stewart

2.1 6 June 2002

The proposal by Councillor Phillips, seconded by Councillor Wolton that 'the minutes be approved as a true record' was carried unanimously. The Chairman signed the minutes.

2.2 20 June

The proposal by Councillor Phillips, seconded by Councillor Lang that 'the minutes be approved as a true record with the following amendments to show that the motion was proposed by Councillor Kember, seconded by Councillor Footman and that the meeting ended at 8.30pm ' was carried unanimously. The Chairman signed the minutes.

3.01 Anglian Water. A letter from Anglian Water dated 2 July had been received. It was agreed that although the company had been out the smell still persisted and that a letter be sent pointing this out and stating that the system can not cope.

3.02 Highfields Park renumbering. Nothing had been heard - carry forward.

3.03 Internal Auditor. An article regarding this position is to go in the next Journal.

3.04 Schematic maps. It was agreed that the latest draft is to be sent to Signworks and that the locations for the signs will be decided at the next meeting.

Maters arising from 20 June was also taken at this point

3.1 Responsible Financial Officer hours to approve the number of hours for Mrs Stoehr

Mrs Grey had written and declined the employment as Clerk. The proposal by Councillor Wolton, seconded by Councillor Phillips that 'Mrs Stoehr be contracted to provide clerking and accounting services until a new clerk can be appointed on the same terms and conditions as when previously employed by the Council was carried unanimously.

The proposal by Councillor Kember, seconded by Councillor Wolton that and that an advertisement for the clerk's vacancy be placed both in the Cambridge Evening News at a cost of £206 and locally on notice boards and in shop windows' was carried unanimously.

It was agreed that a special meeting to interview any applicants should be arranged for Thursday 18 June at 7pm.

4.1 Tyssen Krupp - update on bund wall progress

The recent letter from Mr McCrystall apologising for the delay to the bund's construction was considered. Residents concerns at increased noise especially in night/early morning were noted and they were asked to contact Mr McCrystal to give details of their complaints.

4.2 CALYPSO's charity status

Councillor Phillips declared an interest in this item. A letter from Calypso regarding its £27,462 grant from WREN and a copy of a letter regarding Calypso's about an Agreement to be drawn up between the proposed charity and the Parish Council were received and considered. The proposal by Councillor Kember, seconded by Councillor Lang that 'Cambridgeshire ACRE be asked for advice on the implications of this and that the matter be considered further when more information is to hand' was carried unopposed.

In response to CALYSPO's request that the Parish Council act as the third party donor to release the grant the proposal by Councillor Kember, seconded by Councillor Wolton that 'the Parish Council increase its already agreed funding of £2,5000 to £3020.82 to cover the third party funding' was carried unanimously.

5.1 S/0106/02/O Boak, 56 West Drive. The proposal by Councillor Kember, seconded by Councillor Lang that the Parish Council refuse the application with the following comments

Additionally the Parish Council note the new threshold for affordable housing provision. This application should provide 50% affordable housing on the site or a commuted sum in lieu to provide parish benefit.

It was noted that the District Council had granted planning permission subject to conditions to:

B&J Developments 44 Highfields Road - conservatory

Oatham, 129 Highfields Road - extension to provide two storey dwelling

Meurnier House - extension

Pearce, The Laurels, West Drive - erection of dwelling and demolition of existing

Target Construction, land R/O 65 Highfields Road fronting Bosserts Way - 3 dwellings

Stevens, 107 Highfields Road - garage

Woods R/O 15-17 West Drive - dwelling and garage. Mr Johnson's letter of complaint regarding the District Council's poor notification was noted.

6.1 Whitethorn hedging and bulb quotations

The quotation from PT Pinner of Thimbleset Nurseries (£3925 net) and the estimate from GMG Gardens (£2850 gross) were considered. The proposal from Councillor Drayton, seconded by Councillor Kember that 'a letter be sent to Wilcon asking with the two prices asking that it arrange for the work to be carried out by one of the contractors' was carried unanimously.

6.2 Bus shelter plans and to consider the site for the telephone kiosk

Following consideration of the letter and plans from Joanna Thorndike, Wilson Connolly's Senior Designer the proposal by Councillor Kember, seconded by Councillor Wolton that a letter be sent stating that 'the Parish Council prefer a bus shelter with the following specification: a tiled pitched roof with no guttering; the base should be at the same level as the path; the bricks sprayed with clear anti-graffiti paint and bricks of the same colour as the village hall' was carried unanimously.

The last approve location for the re-siting of the telephone kiosk was re-considered and this was found to be still acceptable. The Clerk was instructed to request its installation with due regard to the proposed bus shelters positioning.

6.3 Grafton Pig Farm including S106 Agreement and pavilion design

In response to the request from Mrs Fletcher of January's for a more detailed brief for the pavilion the proposal by Councillor Wolton, seconded by Councillor Lang that 'the design and specification as drafted by the Chairman with the addition of steel shutters be sent to Mrs Fletcher' was carried unanimously.

The proposal by Councillor Wolton, seconded buy Councillor Lang that 'the proposed pavilion be sited in the south-eastern corner of the recreation ground' was carried unanimously.

It was noted at this time it was unclear where the proposed services would be sited and it was agreed that Councillor Phillips should try to find out from Wilson Connolly.

6.4 Recreation ground early transfer and breach of S106 obligation including the release of third party funding to WREN and order of play equipment

A letter, dated 1 July from Mr Martin Casey, Company Designer with Wilson Connolly had been received and was considered. The proposal by Councillor Kember, seconded by Councillor Footman that 'the Parish Council agree to accept transfer of Wilson Connolly's play area adjacent to the car park with an undertaking from them to furnish all of their play equipment on their area before the end of August 2002' was carried unanimously.

With the above date in mind the proposal by Councillor Kember, seconded by Councillor Footman that the third party funding be paid to release the WREN grant and the play equipment be ordered' was carried unanimously.

6.5 Wilson Connolly other

Nil.

6.6 Banner and Bloor

Nil.

6.7 Shop

Nothing further had been received.

6.8 Traffic calming progress

The plans (Ref: 98110/108/P9) that had been provided as part of the bus shelter correspondence incorporating changes to the mini roundabouts were considered.

The proposal by Councillor Footman, seconded by Councillor Lang that 'a letter regarding the appalling state of the Highfields Road be written by the Chairman and be sent to both the Cambridge Evening News and also Andrew Lansley' was carried unanimously.

It was noted that a Tesco delivery van had recently had an accident on one of the traffic calming features.

The proposal by Councillor Phillips, seconded by Councillor Wolton, that 'the following bills be paid:

M Kember - £19.60 salary (net)' was carried unanimously.

8.1 The Parish Council is asked to arrange a leaving present for Mrs Rayner. It was agreed that this could be in the form of photographs of the school, past and present with a space to include a photograph of the school when the current building works are finished

The proposal by Councillor Lang, seconded by Councillor Dr Stopp that 'the Parish Council arrange the leaving present as requested and the kind offer from the Chairman to do this be gratefully accepted' was carried unanimously.

8.2 The Parish Council is urged to put necessary pressure on other authorities and bodies to get village drainage, the flooding problems associated with Bourn Brook and both foul and surface water problems sorted

It was noted that the County Council had recently undertaken a full survey of the length of Bourn Brook. The Clerk was instructed to request a copy for the Parish Council's consideration and consider this matter further at the next meeting.

8.3 The Parish Council are asked to look into the Townlands and Sitwell's Charity Trusts' status and the Parish Council's and Annual Parish Meeting's involvement in it

The two background documents to the Charities both prepared by the Chairman were considered by the meeting. It was noted that since 1894 the Annual Parish Meeting had appointed the Trustees to the Townlands and Sitwell's Charity. The proposal by Councillor Dr Stopp, seconded by Councillor Kember that 'the letter as drafted by the Chairman should be sent to the Charity Commission for clarification' was carried unopposed.

9. Village appraisals

It was agreed that the papers from the Countryside Agency on Parish Plans and examples of other parishes' appraisals should be circulated for information and that this matter be considered further at the next meeting.

10.1 It was noted that Mr Bibby had offered to help the Parish Council determine its timing for the grass cutting and help with environmental matters.

10.2 Wilcon are to be informed that there is a large whole in the northern footway of Furlong Way 14 inches deep and 41 inches long approximately.

10.3 The suggestion that the all the roads in the development should be 20 mph is to be an agenda item for the next meeting.

10.4 The car which parks inconsiderately on the pavement/road opposite the entrance to the Phase 2 development is to be reported to the Police.

10.5 It was agreed that underage drinking on Saturday evenings should be reported.

10.6 It was noted that the bus shelter had once again been vandalised. It was uncertain if the damage had been done by an air rifle and it was agreed that PC Bradley should be informed. It was also agreed that 'notice boards' locations' be an agenda item at the next meeting.

10.7 Concern was expressed at the report of a proposal to build 2,500 new homes on Bourn Airfield by Countryside Homes. The proposed growth of Cambourne was also noted and there was a consensus that the Parish Council would strongly oppose any development which would lead to a conurbation between Cambourne to Cambridge.

There was no further business and the Chairman declared the meeting closed at 9.46pm.