Councillor Dr C Stopp and District Councillor J. Stewart

The proposal by Councillor Phillips, seconded by Councillor Wolton that 'the minutes be approved as a true record with two amendments firstly to show that Councillor Footman also has responsibility for footpaths and secondly to show in the minutes footnotes that the minutes were of 2nd May 2002' was carried unanimously. The Chairman signed the minutes.

On a proposition by the Chairman it was agreed to bring forward item 4.2.

3.1 (6.3) Planning Appeal land R/O 65 Highfields Road fronting Bosserts Way.

The Clerk reported that the Inspectorate had concluded that no agreement could be reached on this matter, that the Inspector was unable to undertake a site visit and as far as they were concerned the matter was now closed. The proposal by Councillor Kember, seconded by Councillor Footman that 'this was response unacceptable and that a formal complaint be sent to DETR regarding the Inspectorate's handling/reviewing of this Appeal' was carried unanimously. It was also agreed that Jim Stewart be asked to take this matter up with the District Council.

3.2 (4.5) Highfields Park, Highfields Road re-numbering

The Clerk showed that in the electoral register the units caravan park was shown as having the address 'Highfields Park'. It was therefore concluded that the name 'Highfields Court on the gate was misleading. A letter and map had been sent to the District Council as agreed at the last meeting.

3.3 Broadband initiative

The Chairman welcomed Messrs Osbourne and Hawkins to the meeting and invited them to explain the broadband initiative and how this would benefit the village.

A document titled 'Community Broadband Network - Cambridge Ring West' was given to each member present. Messrs Hawkins and Osbourne explained

It was agreed that to have any success at external grant funding from for example the Countryside Agency a survey to ascertain interest and need in the initiative was necessary. The proposal by Councillor Kember, seconded by Councillor Lang that 'the Parish Council was supportive in principle to the general initiative and Messrs Osbourne and Hawkins are invited to use the Journal for their survey of the village bringing results from the survey to a future meeting of the Council to enable further discussion on a grant application' was carried unanimously.

It was agreed that Village Appraisals should be an agenda item for the next meeting.

3.4 (4.6) Village map

It was agreed that the Chairman should give details of the Wilcon phase two road names and that with their inclusion the schematic map could then be sent to Signworks to erect in the village as previously agreed.

3.5 (10.7) The redundant gateway had been reported to Pat Matthews but no reply had been received.

3.6 (10.8) Highfields Road sign had been reported again to Diane Duncan at the District Council

3.7 Orchid reinstatement. A letter from Wilson Connolly saying they had reinstated the orchid area was noted.

4. To attend to correspondence received since the last meeting

4.1 Race Relations Amendment Act

The proposal by Councillor Kember, seconded by Councillor Phillips that 'the Parish Council adopt the policy as drafted by the Chairman and publicly acknowledge the general duty placed up on it by the Race Relations Amendment Act 2000 and agree that the Council will continue within its functions and policies to have due regard to the need to eliminate discrimination, promote equality of opportunity and promote racial equality between people of different racial groups' was carried unanimously.

4.2 Consultation on street trading consent

Following consideration of the current policy and the implications of any changes the proposal by the Chairman, seconded by Councillor Wolton that 'the Parish Council favour the whole District Council area becoming a designated Consent Street area' was carried unanimously.

4.3 Consultation on local investigation and determination of misconduct. To be circulated.

5.1 Wright, 97/99 West Drive - extensions approved by the Parish Council with comments that the Parish Council draws attention to the extremely large structure to the rear of the property and suggest that the Enforcement Officer visits to consider this.

5.2 Meurnier House, Main Street - amendment - no recommendation

5.3 Pearce, The Laurels, West Drive - amended - it was noted that the change was the removal of a wing of the house and a reduction in 1.5m length. As this had not changed the Parish Council's reasons for refusal the previous comments had been already reiterated and submitted to the District Council.

5.4 Berry, 353 St Neots Road - extension and garage/workshop - approved by the Parish Council

It was noted that Pearce, West Drive; Target Construction, land fronting Bosserts Way and Stevens, Highfields Road applications had been approved at the District Council Planning Committee meeting the previous day.

6.1 Wilson Connolly including the whitethorn hedging and bulb quotations

As only one quotation from PT Pinner of Thimbleset Nurseries (£3925 net) had been received it was agreed to carry this matter forward to the next meeting to see if any further quotations were forthcoming.

6.2 Banner and Bloor

The letter from Mr Bacon, Enforcement Officer, dated 29 May, relating to the disposal of sewerage on the Banner site, confirming that the pumping station on site is not now required as Banner and Wilcon Homes are making a contribution to the cost of upgrading the existing system was considered.

6.3 Grafton Pig Farm including S106 Agreement details and pavilion design

Following long discussion the proposal by Councillor Kember, seconded by Councillor Lang that 'a letter be sent to January's explaining that resulting from the S106 Agreement with Wilson Connolly, the Parish Council will eventually be the recipient of a 14-acre (approximate) recreation ground. It is on this site it would like the pavilion sited and requests that the architect designs a substantial pavilion to meet the needs of a recreation ground of this size which will have the following user groups: football (2 pitches), cricket, bowls, tennis and croquet and other associated uses.

Additionally as there are now other plans pending for the shop area the Parish Council requests instead a contribution towards the pavilion's ongoing running costs' was carried unanimously.

In response to the letter from the Environment Agency, dated 23 May suggesting the historic ditches could be re-opened using planning gain the proposal by Councillor Drayton, seconded by Councillor Footman that 'the Parish Council pursue the re-opening of the historic ditches through planning gain' was carried unanimously.

It was noted that Mr Callin did not call the Clerk as promised by Mrs Fletcher to discuss further the finer detail of the other outstanding matters from its letter of 20 May, for example the dog-walking path.

6.4 Recreation ground including breach of S106 obligations

Further to the last meeting Councillor Drayton and the Clerk had met with Daniel Farrant at Mills and Reeve who had agreed that Wilson Connolly were in breach of its S106 Obligation by not having completed the recreation ground by 31 march 2002 (i.e. the end of the first planting season after the occupation of the 50^th property). Councillor Drayton reported that the Solicitor had been instructed to write to Wilson Connolly regarding the non-compliance and the meeting approved the letter.

Chris Taylor's letter regarding his thoughts on the matter and asking for indemnity for any legal costs should the District Council take this matter up and suggesting that a not be put on the Local Land Charges Register.

In considering the advice from Mills and Reeve that instead a formal caution on the Land Charges Register the proposal by Councillor Drayton, seconded by Councillor Kember that 'Mills and Reeve be instructed to proceed with a formal caution on the Land Charges Register' was carried unanimously. The Clerk was instructed to speak with District Councillor Stewart to convey the Parish Council's concern and disappointment that the District Council had responded as detailed in Mr Taylor's letter and were not insisting that the Section 106 obligations are met. and to see how this may be resolved.

6.5 Shop

The Chairman reported on the approach by Mr Tim Bonavia, architect to build a convenience shop and take away. The proposal by Councillor Kember, seconded by Councillor Lang that 'the Parish Council reply that it has no objection in principle to the erection of a two-storey unit on the shop site comprising of a residential flat above and a take-away/convenience store on the ground floor with adequate off-street parking. The only provisos the Parish Council has are with regard to parking, noise, smell and late night opening and it is hoped that a restriction of sales after 10pm would be agreed with the owner' was carried unanimously.

7.1 Payment of bills

The proposal by Councillor Drayton, seconded by Councillor Wolton that 'the following bills be paid:

Caldecote Village Institute - £6 room hire fro NHW meeting' was carried unanimously.

The proposal by Councillor Lang seconded by Councillor Kember that 'in accordance with its powers under Section 137 of the Local Government Act, 1972, the Council pays as already approved (at the Budget meeting) Caldecote Community Association - £500 as a donation towards medals and Jubilee celebrations and Caldecote School - £459 as a donation towards community room which, in the opinion of the Council is in the interests of the area and its inhabitants' was carried unanimously.

The Responsible Financial Officer (RFO) reported on the year-end accounts, the agreed amount held in the reserves and the balance to be carried forward to support the budget for the next financial year. The proposal by Councillor Kember, seconded by Councillor Phillips, that ‘the Receipts and Payments Accounts, Balance Sheet and Supporting Statement of Accounts for the year ended 31 March 2002, as prepared by the RFO, be approved by resolution of Caldecote Parish Council’ was carried unanimously.

Assets review as listed on insurance policy - it was agreed that further consideration should be given to the continuing inclusion of the bench and bus shelter listed in the Cornhill policy.

7.3 Appointment of an Internal Auditor

The Clerk reported that she had undertaken training on the new audit regulations and had approached several companies and individuals but that all were unwilling to become the Internal Auditor. It was hoped that CALC would be able to suggest someone. It was agreed that members should give some thought to who could be appointed to undertake this role and that a notice should be put in the next Journal.

The Clerk's resignation and the need to appoint a new Clerk was considered by the meeting. A job description for the new Clerk was circulated and on a proposition by Councillor Drayton, seconded by Councillor Wolton approved by the meeting.

On a proposition by the Chairman it was agreed that this item be carried forward to the end of the meeting to allow the details relating to this matter to be discussed in confidence.

The proposal by the Chairman seconded by Councillor Wolton that 'the Parish Council record its thanks to the Clerk for all her work over the last five years' was carried unanimously.

9.1 The proposal by Councillor Phillips seconded by the Chairman that 'the Parish Council record a vote of thanks to the Jubilee Committee and Councillor Lang for arranging such a successful Jubilee Celebration' was carried unanimously.

9.2 It was noted that the grass had been disturbed following the building of the village sign's base. It was agreed that further consideration would be given to this when the bulb planting is arranged.

9.3 Fencing surrounding Wilson Connolly's Phase 2 site was considered unsatisfactory and it was agreed that a letter should be sent to the District Council.

9.4 Councillor Footman reported that the badgers were back in the first set and that the badger people at Peterborough should be contacted.

9.5 Complaints had been received regarding the drains smelling of sewage in Highfields Road between the entrance to Phase 2 Wilson Connolly development and south of the village hall site. It was greed that a complaint be sent to Anglian Water.

9.6 Concern was expressed at the amount of mud on the road from the Wilson Connolly Phase 2 site.

9.7 Concern was expressed at the appearance of advertising adjacent to the A428 roundabout. The Clerk reported that David Bacon had been informed and had written to Redmayne Arnold & Harris asking them to remove them.

9.8 Removal of the two advertising boards next to the computer company on St Neots Road are still outstanding. It was agreed that David Bacon should be asked what is happening.

8. Procedure for the appointment of a new Clerk continued

At 9.41pm on a proposition by the Chairman, seconded by Councillor Phillips it was agreed that the public and press should temporarily be excluded whilst the details regarding the interviewing and appointment of the new clerk take place and they were instructed by the Chairman to leave.

The Chairman re-opened the meeting at 10.02pm and the proposal by Councillor Kember, seconded by Councillor Lang that the interviews for the Clerk's vacancy should take place starting at 7.30pm on Thursday 20 June with the members present at the interviews having the power to appoint and agree the terms and conditions for the new Clerk' was carried unanimously.

There was no further business and the Chairman declared the meeting closed at 10.03pm.