Minutes of the Caldecote Parish Council Meeting on
at
Present: Parish Councillors; B Drayton, T. Footman, O. Kember (Chairman), P.
Phillips Dr C Stopp, F. Wolton, County
Councillor R Martlew and Mrs LG Stoehr (Clerk). Also present
by special invitation Governors of Caldecote Primary School, Mr C Harrod, Mr I
Slatter, Ms S Frances and Mr R Marr.
O Kember, T Footman and P
Phillips were also representing the Caldecote Village Institute Trustees for
agenda item 3.
1.
Apologies: from
District Councillor J Stewart and Mrs
Rayner-Klein, Headteacher,
2.
Minutes of
the last meeting on
The proposal by the
Chairman, seconded Councillor Wolton, that ‘the
minutes of the meeting be accepted as a true record ' was carried unanimously. The Chairman
signed the minutes.
3. Pupil safety while the school building work takes place
A letter had
been received from the Primary School Governing Body expressing concern for
pupil safety. The Chairman on behalf of the Council welcomed the Governors and
Village Institute Trustees and invited them to address the meeting.
At
In response
to the concern expressed for the pupils safety the proposal by Councillor Lang,
seconded by Councillor Dr Stopp that 'a
letter be sent to the Village Hall Trustees strongly urging them to allow the
use of the village hall car park for a temporary period whilst the school
building takes place and encouraging a pedestrian access from the village hall
to the school' was carried
unanimously.
4. Matters arising
from the meeting
4.1 (3.1) Krupp Camford/TKA Tallent Chassis Ltd.
The letter
and update from Mr McCrystall of TKA Tallent, Chassis dated 15 November, was
considered by the meeting. The proposal by Councillor Wolton, seconded by
Councillor Kember it was agreed that a letter in reply be sent saying that
there is a consensus that the noise is worsening and complaints increasing.
The Clerk
reported that Brian Heffernon, Environmental Health Officer was investigating
one complaint against TKA Tallent Chassis Ltd and had installed noise
monitoring equipment at
4.2 (3.3)
Ideas were suggested which included a joint fire works display with a community group. It was agreed that the Clerk would contact the Community Association to see if they had any ideas for the celebrations.
4.3 (4.1) Flooding
Councillor Wolton
reported on the CALC meeting he had attended at which the Environment Agency
representative Mr Nigel Woonton discussed awarded watercourses and flooding in
In response to the District Council's invitation to attend a 'Flooding Seminar' on 14 December it was agreed that either the Chairman or Vice-Chairman would attend if they were free and report to the next meeting.
In response to the Council's letter Anglian Water had supplied details of the drainage, including a plan, for the Banner Homes development.
It was agreed that a letter be sent to NHB Building Control regarding Banner Homes starting the development before the pumping station has been upgraded.
4.4 A letter had been received from Gary Melnyck at the County Council Property Section saying that despite the County Council's agreement to pipe the ditch outside the school the Environment Agency had refused to issue a licence on the grounds that the ditch is a wildlife corridor.
5. Correspondence/communication received since the last meeting
5.1 Dial a Ride Rural Extension
It was uncertain how well a community bus would be used but it was agreed to register an interest and to find out more from the County Council.
5.2 Local Plan No. 3 Issues Report. It was agreed that this would be considered formally at the next meeting.
5.3 A copy of the Governments new Code of Conduct Guidelines and the 'Quality Council' training programme are to be circulated for information.
6. Planning received since the last meeting
6.1 S/2283/01/O, AS Rolf,
6.2 S/2300/01/F, J Meunier, Meunier House,
Information received from
the District Council:
Mr & Mrs Drummond, land
R/O 121 Highfields Road, bungalow - refused
D & BS Reed, Carara Farm
amendments - approved
TKA Tallent Chassis Ltd,
Bourn Airfield, 2 signs - refused
Banner Homes, land at corner
of A428, signboards - refused
Banner Homes,
J Dolan, land R/O 87 West
Drive, bungalow and garage - approved
Granta Housing Society,
amended - approved
Cambourne - various planning
notices.
7. The village development
7.1 It was noted that numerous potholes outside the school and the village hall had been reported.
7.2 It was agreed that a letter be sent to Wilcon regarding the footpath near their development and the bridlepath which following requests had been extended but is still 10 feet short.
7.3 It was noted that the bus
stop on
8. To receive and consider the report from
8.1 Recreation Ground Working Party
The change in the play equipment surface was noted by the meeting.
The landscaping plans were discussed and it was agreed to request that the gap between the two areas be widened and that Councillor Drayton should bring a firm proposal of the landscaping costs to the next meeting.
The proposal by Councillor Kember, seconded by Councillor Dr Stopp that 'the Parish Council contact Wilcon regarding an early transfer of the play equipment area so that the Council may proceed with the installation and its insurance' was carried unanimously.
8.2 Shop Working Party
The letter from Wilcon stating the shop site hasn't been formally marketed since obtaining planning permission but was due to commence in the next few weeks was considered. The proposal by Councillor Lang, seconded by Councillor Kember that 'the Parish Council find out how much Wilcon would be prepared to let the village buy a shop built by Wilcon on the site' was carried unanimously.
9. Finance
9.1 Payment of bills
The proposal by Councillor Drayton, seconded by Councillor Footman,
that ‘the following bills be paid:
K Martlew - £33 salary
Staples - £173.90 Journal
photocopying
M Kember - £12.00 Journal
delivery
LG Stoehr - £203.84 salary
Cambridgeshire County Council - £450 steps to church and railings
F Wolton - £128.02 reimbursement bus shelter repairs
Robson Rhodes - £214.14 audit fee' was carried unanimously.
9.2 To consider and respond to the Auditor's
comments
The proposal by Councillor
Kember, seconded by Councillor Lang that 'the
Parish Council respond to the Auditor as follows:-
Point 5 - payment voucher. This will now be completed and included in
the account book as requested.
Point 6 - cancelled cheques. Two members will sign the counterfoil.
Point 8 - fidelity insurance. This will be reviewed and increased at
the next meeting.
Point 16 - The change to receipts and payments accounts from
9.3 To consider the Budget for the FY
2002-2003
The Clerk reported on the
restricted funds balances and items of expenditure still outstanding for this
financial year. It was agreed that the budget be redrafted and brought to the
next meeting to include Landscaping Ground Works - £2000, Amenities Fund -
£1000, Pavilion £1000 and show an increase in General administration to £3500
and the Journal to £2000.
The Clerk enquired as to Mrs
Kember's status as Journal deliverer. Councillor Kember declared a pecuniary
interest in this item and withdrew from the discussion and the decision. The
proposal by Councillor Wolton, seconded by Councillor Drayton that 'Mrs Kember be offered employment to deliver
the Journal on a salary of £5 per hour for 7 hours work per edition' was carried unanimously.
It was agreed that Mrs Kember should include all of
Highfields Park in her deliveries.
The cost of photocopying the
Journal by Staples was considered, as was a quotation from Mission Computers of
Bourn. The proposal by Councillor Kember, seconded by Councillor Wolton that
'the Journal be printed by Mission Computers at a cost of 2.5p per sheet' was
carried unanimously.
A letter from Caldecote
Primary School requesting financial support for furnishings and fittings for
their new community room was considered. The proposal by Councillor Kember,
seconded by Councillor Drayton that 'the
Council in accordance with its powers under Section 137 of the Local Government
Act, 1972 authorise £459 to Caldecote Primary School, which, in the opinion of
the Council is in the interests of the area and its inhabitants' was carried unanimously.
Mr Slatter, the newly
appointed minor authorities governor reported on the school's outstanding
achievement in the league tables and it was agreed that a letter of congratulations
be sent to the Headteacher and Governing Body.
The request from Caldecote
Parochial Church Council for financial support for timber treatment on the
church and its annual grasscutting was considered. The proposal by Councillor
Kember, seconded by Councillor Drayton that 'the
Council in accordance with its powers under Section 137 of the Local Government
Act, 1972 authorise £500 to Caldecote Church, which, in the opinion of the
Council is in the interests of the area and its inhabitants' was carried unanimously.
9. Councillors’
items
9.1 Councillor Martlew reported on the possibility of a mobile warden scheme for the village. It was agreed that this may be considered further by the Parish Council when appropriate.
9.2 Detail of how to obtain a NHS Self Help Guide are to be placed in the next Journal.
9.3 Surface deterioration of the east/west section of West Drive is to be reported to the County Council.
9.4 The second street light on the Wilcon cycleway is not working and this is to be reported to the appropriate authority.
9.5 Councillor Wolton was thanked for repairing the A428 bus shelter.
9.6 Mr Fletcher of Grafton Pig Farms was asked to remove the matting laid during the foot and mouth prevention period.
10. Closure of the meeting and Parish
Matters
The Chairman declared the meeting closed at 10.50pm.
signed…………………………………Chairman…….…………………Date.